Southern Seven Health Department

Executive Secretary Jobs at Southern Seven Health Department

Executive Secretary Jobs at Southern Seven Health Department

Sample Executive Secretary Job Description

Executive Secretary

Executive Secretary

Southern Seven Health Department is seeking applications for a regular, full time position that is based at the Administrative Office in Ullin, Illinois. This position does come with a benefit package, including vacation, personal, and sick time accrual, holidays, health and life insurance, and an employer sponsored cafeteria plan.  

This position provides confidential clerical support and administrative functions and communication for the Executive Director, Board of Health, and other administrative staff as required. This position also serves as the Media Coordinator for the agency.

Qualifications:  The applicant must have an Associated Degree in Secretarial Science or a related area. Experience working with upper management is also preferred.

Job Duties:

  • Prepares and distributes documents, correspondence, agendas, reports, memos, public relation materials, etc. from rough drafts, recordings, and oral or written instructions, proofreading and correcting errors as necessary.
  • Functions as the Executive Secretary including but not limited to; scheduling meetings, adhering to Open Meetings Act, distributing packets to members, taking minutes of the meetings, and preparing and maintaining official documents.
  • Greets and screens visitors entering the office; receives and forwards telephone calls and messages, responds to routine inquiries, and provides general information to the public.
  • Assists with preparing of contracts and grant applications.
  • Maintains agency contract files and leases and assures they are up-to-date.
  • Monitors agency website and makes revisions as needed to keep it current.
  • Creates a social media plan to schedule posts along with campaigns to increase followers.
  • Coordinates a calendar of events for the agency and makes it available to staff.
  • Submits monthly press releases in conjunction with the Executive Director.
  • Follows all policies and procedures related to confidentiality and HIPAA regulations.
  • Performs other duties as requested or assigned to meet the requirements of the agency.

The applicant selected for this will be required to pass a Computer Skills Assessment.  

Southern Seven Health Department is an "Equal Opportunity Employer/Vet/Disabled"

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